Data Protection and Privacy
PRIVACY AND DATA PROTECTION POLICY
This policy explains how Extraveganza.com may collect personal data about you, and how we handle the data and keep it safe.
If you are a member of the public and do not engage with us professionally, then, save where you become a visitor to one of our in-person events or key supporter or click-through on a sponsored link or advertisement, your data will only be held by third party sites, and subject to the protections those sites offer. We may have access to your data, and we may use it, but only in accordance with the policies of those sites, and with your consent or where we have a legitimate interest in processing your data.
This happens in three ways
1, When you sign up to our Mailing List, operated by MailChimp. Here we may send you information on forthcoming content, our Extraveganza trade shows and special offers. We are able to see your data on the Mailchimp site, but we do not save it separately. All processing operations are done through Mailchimp, and are password protected.
2, When you purchase a ticket through a third party ticket site. Here the ticket operator will give us the ability to print a list of attendees at a show, so that we can verify the correct attendees. This will include your name and sometimes may include your email address and the means by which you purchased a ticket. After a show has ended, any separate lists that we have been provided or accessed are deleted. Your data may still be held by the ticket provider, and our access to that data is password protected.
3, When you interact with us on social media and follow one of our channels. Here we may be able to see personal information about you, depending on what information you yourself have shared. In these circumstances, we only see such data as you have made public on these sites.
At present, Extraveganza.com does not operate a store and does not sell marketing data to third parties. If this changes, then these terms will be updated. E
Extraveganza may host banner advertising and promotions on its site with affiliated business, and if you click on any such sponsored link then your data may be recorded for contribution and marketing purposes by us and will primarily be recorded by the site to which you click through.
If you engage with us professionally and are a vegan business, vegan influencer or similarly involved in the animal-free industry, then we may retain your data in our own electronic files, and use that data for the purposes of our business, with your consent or in the manner in which you would expect us to use it.
If you become a repeat in-person customer or key supporter or purchase on a click-through link, then we may retain your data in a separate electronic database as part of our own files and use that data for the purposes of our business, with your consent or in the manner in you would expect us to use it (for example by being notified of future of events of interest or opportunities to engage and support our work, or relevant content)
Accordingly, in light of the above, we may use your data when:
If you are involved professionally in the APF world (animal product free), then your data may be collected when you engage with us. We do retain a list of professionals with whom we have worked, or have considered working with.
For repeat customers or key supporters and people who purchase indirectly through Extraveganza.com, your data may be collected in response to fundraising drives or our seeing you at events and taking your details or regular appearance on attendance lists, where, although the lists are destroyed after each event, repeat names and data may be transferred over to a separate repeat customer and key supporter database.
The information we collect may include name, sex, date of birth, addresses and telephone numbers. Where you are a professional, it may include any particular skills or specialisms
Information may include cookies, which sites you have browsed, what content has interested you, and how much you have paid for tickets and how many shows you have visited of ours.
We collect and use your data in the ways set out above in order to ensure that you are kept updated about what we are doing, that we may send material we believe may be of interest to you, and that we send opportunities of which you would like to take advantage. We also collect data so that we may respond to enquiries you have, such as whether or not you are booked to visit a show or trade fair. Self-evidently, if you are an APF professional we have worked with or are proposing to work with, we need to retain and use your data to communicate about projects.
Where we advertise or promote our business or events through third parties, such as Meta or Google, then we may use your data to analyse the effectiveness of our advertising and the reach of our advertisements. This is done through advertising cookies. You can opt out of these cookies through the mechanisms provided by those third party platforms.
For repeat customers and key supporters and online purchasers on click-through links we may retain additional data such as interest, types of event supported, particular interests, especially about sustainability, climate change and animal cruelty, the amount donated or spent annually, and may select specific data fields for targeted marketing.
Data is protected on third party sites using encryption technology and our access to data on those sites is password-protected. All our own databases are stored on computers that can only be accessed with a password.
Where third party sites hold your data, they determine the retention period and, at the end of the retention, ask for your consent to ongoing retention. Where we hold the data, we keep it for as long as necessary for the purpose for which it is collected. This will depend therefore on purpose.
For example, if you are an APF professional who has engaged with us, we will assume that you wish us to retain your data for as long as you are a relevant professional so that we can discuss future collaboration potential and you can be featured on our site or at events in the future. Equally, where you are a key supporter, we will assume that your interest in our business is long-term. Accordingly, your data will be retained for 3 years after your last engagement with us. As the 3 year period draws close, we will ask for consent to retain data.
Where any retention period has come to an end, data will be deleted completely or anonymised, if retained, so that we can analyse our business and plan appropriately.
We do not share data with third parties at all, save as follows:
We are a UK organisation and your data is processed by us in the United Kingdom. However, the third parties we use may have servers stationed outside the United Kingdom. However, where that is the case, then that will be regulated in the arrangement you have with them, eg when you sign up for a mailing list or agree to buy a ticket
Your rights over your personal and sensitive data
You have the right to request:
-Access to the personal data we hold about you
-Correction of incorrect personal data
-Deletion of data we hold about you, where we have no overriding interest to retain your data
-That we stop processing your data, or using it for marketing
You can withdraw consent to our use of your personal data at any time. Where you are not an industry professional, key supporter or repeat customer, then you should use the mechanism provided by the third party supplier to whom you gave you data, eg Mailchimp or a third party ticket site. The easiest way to avoid direct marketing is to click unsubscribe on any Mailchimp or similar list.
To protect the confidentiality of your information, we will ask you to verify your identity before proceeding with any request you make under this Privacy Notice.
If you feel that your data has not been handled correctly, or you are unhappy with our response to any requests you have made to us regarding the use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
You can contact them by calling 0303 123 1113.
They also have a website: www.ico.org.uk/concerns
This policy explains how Extraveganza.com may collect personal data about you, and how we handle the data and keep it safe.
If you are a member of the public and do not engage with us professionally, then, save where you become a visitor to one of our in-person events or key supporter or click-through on a sponsored link or advertisement, your data will only be held by third party sites, and subject to the protections those sites offer. We may have access to your data, and we may use it, but only in accordance with the policies of those sites, and with your consent or where we have a legitimate interest in processing your data.
This happens in three ways
1, When you sign up to our Mailing List, operated by MailChimp. Here we may send you information on forthcoming content, our Extraveganza trade shows and special offers. We are able to see your data on the Mailchimp site, but we do not save it separately. All processing operations are done through Mailchimp, and are password protected.
2, When you purchase a ticket through a third party ticket site. Here the ticket operator will give us the ability to print a list of attendees at a show, so that we can verify the correct attendees. This will include your name and sometimes may include your email address and the means by which you purchased a ticket. After a show has ended, any separate lists that we have been provided or accessed are deleted. Your data may still be held by the ticket provider, and our access to that data is password protected.
3, When you interact with us on social media and follow one of our channels. Here we may be able to see personal information about you, depending on what information you yourself have shared. In these circumstances, we only see such data as you have made public on these sites.
At present, Extraveganza.com does not operate a store and does not sell marketing data to third parties. If this changes, then these terms will be updated. E
Extraveganza may host banner advertising and promotions on its site with affiliated business, and if you click on any such sponsored link then your data may be recorded for contribution and marketing purposes by us and will primarily be recorded by the site to which you click through.
If you engage with us professionally and are a vegan business, vegan influencer or similarly involved in the animal-free industry, then we may retain your data in our own electronic files, and use that data for the purposes of our business, with your consent or in the manner in which you would expect us to use it.
If you become a repeat in-person customer or key supporter or purchase on a click-through link, then we may retain your data in a separate electronic database as part of our own files and use that data for the purposes of our business, with your consent or in the manner in you would expect us to use it (for example by being notified of future of events of interest or opportunities to engage and support our work, or relevant content)
Accordingly, in light of the above, we may use your data when:
- you consent
- we need your data to comply with our obligations, including to you, for example to be able to check your ticket or notify a venue of attendees
- where the law requires us to collect your data, particularly for notifications purposes
- we have a legitimate interest in processing your data to do the acts that you reasonably expect us to do, for example when you buy a ticket for one of our shows, or where you expect to be notified of future content or opportunities
If you are involved professionally in the APF world (animal product free), then your data may be collected when you engage with us. We do retain a list of professionals with whom we have worked, or have considered working with.
For repeat customers or key supporters and people who purchase indirectly through Extraveganza.com, your data may be collected in response to fundraising drives or our seeing you at events and taking your details or regular appearance on attendance lists, where, although the lists are destroyed after each event, repeat names and data may be transferred over to a separate repeat customer and key supporter database.
The information we collect may include name, sex, date of birth, addresses and telephone numbers. Where you are a professional, it may include any particular skills or specialisms
Information may include cookies, which sites you have browsed, what content has interested you, and how much you have paid for tickets and how many shows you have visited of ours.
We collect and use your data in the ways set out above in order to ensure that you are kept updated about what we are doing, that we may send material we believe may be of interest to you, and that we send opportunities of which you would like to take advantage. We also collect data so that we may respond to enquiries you have, such as whether or not you are booked to visit a show or trade fair. Self-evidently, if you are an APF professional we have worked with or are proposing to work with, we need to retain and use your data to communicate about projects.
Where we advertise or promote our business or events through third parties, such as Meta or Google, then we may use your data to analyse the effectiveness of our advertising and the reach of our advertisements. This is done through advertising cookies. You can opt out of these cookies through the mechanisms provided by those third party platforms.
For repeat customers and key supporters and online purchasers on click-through links we may retain additional data such as interest, types of event supported, particular interests, especially about sustainability, climate change and animal cruelty, the amount donated or spent annually, and may select specific data fields for targeted marketing.
Data is protected on third party sites using encryption technology and our access to data on those sites is password-protected. All our own databases are stored on computers that can only be accessed with a password.
Where third party sites hold your data, they determine the retention period and, at the end of the retention, ask for your consent to ongoing retention. Where we hold the data, we keep it for as long as necessary for the purpose for which it is collected. This will depend therefore on purpose.
For example, if you are an APF professional who has engaged with us, we will assume that you wish us to retain your data for as long as you are a relevant professional so that we can discuss future collaboration potential and you can be featured on our site or at events in the future. Equally, where you are a key supporter, we will assume that your interest in our business is long-term. Accordingly, your data will be retained for 3 years after your last engagement with us. As the 3 year period draws close, we will ask for consent to retain data.
Where any retention period has come to an end, data will be deleted completely or anonymised, if retained, so that we can analyse our business and plan appropriately.
We do not share data with third parties at all, save as follows:
- As set above, in order to comply with notification requirements (eg attendees at a venue)
- Where data is held by a third party service provider, eg Mailchimp or an event ticketing agent
- Where sharing of data is necessary for any organisation we work to provide their services (eg website support) and only to extent necessary for the organisation to provide services to us
- Where you yourself click through on banner advertisements and sponsored links
We are a UK organisation and your data is processed by us in the United Kingdom. However, the third parties we use may have servers stationed outside the United Kingdom. However, where that is the case, then that will be regulated in the arrangement you have with them, eg when you sign up for a mailing list or agree to buy a ticket
Your rights over your personal and sensitive data
You have the right to request:
-Access to the personal data we hold about you
-Correction of incorrect personal data
-Deletion of data we hold about you, where we have no overriding interest to retain your data
-That we stop processing your data, or using it for marketing
You can withdraw consent to our use of your personal data at any time. Where you are not an industry professional, key supporter or repeat customer, then you should use the mechanism provided by the third party supplier to whom you gave you data, eg Mailchimp or a third party ticket site. The easiest way to avoid direct marketing is to click unsubscribe on any Mailchimp or similar list.
To protect the confidentiality of your information, we will ask you to verify your identity before proceeding with any request you make under this Privacy Notice.
If you feel that your data has not been handled correctly, or you are unhappy with our response to any requests you have made to us regarding the use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
You can contact them by calling 0303 123 1113.
They also have a website: www.ico.org.uk/concerns
General Terms of Use
COOKIES, PRIVACY AND DATA PROTECTION
These are addressed in separate policies which are hereby incorporated into these Terms
INTELLECTUAL PROPERTY
You acknowledge and agree that all copyright, trademarks and all other intellectual property rights in all material or content supplied as part of the Website shall remain at all times vested in us or our licensors. You are permitted to use this material only as expressly authorised by us or our licensors.
You acknowledge and agree that the material and content contained within the Website is made available for your personal non-commercial use only and that you may (if necessary to make a Purchase) download such material and content onto only one computer hard drive for such purpose. Any other use of the material and content of the Website is strictly prohibited. You agree not to (and agree not to assist or facilitate any third party to) copy, reproduce, transmit, publish, display, distribute, commercially exploit or create derivative works of such material and content.
LAWFUL USE
The Website may be used only for lawful purposes and in a lawful manner. You agree to comply with all applicable laws, statutes and regulations regarding the Website and any transactions conducted on or through the Website.
LIMITATION AND EXCLUSION OF LIABILITY
While we will use reasonable endeavours to verify the accuracy of any information we place on the Website, we make no warranties, whether express or implied in relation to its accuracy. The Website is provided on an "as is" and "as available" basis without any representation or endorsement made and we make no warranties of any kind, whether express or implied, in relation to the Website, or any transaction that may be conducted on or through the Website including but not limited to, implied warranties of non-infringement, compatibility, security, accuracy, conditions of completeness, or any implied warranty arising from course of dealing or usage or trade.
We make no warranty that the Website will meet your requirements or will be uninterrupted, timely or error-free, that defects will be corrected, or that the site or the server that makes it available are free of viruses or bugs or represents the full functionality, accuracy, reliability of the Website. We will not be responsible or liable to you for any loss of content or material uploaded or transmitted through the Website.
To the fullest extent permissible under applicable law, we disclaim any and all warranties of any kind, whether express or implied. This does not affect your statutory rights as a consumer, nor does it affect your Contract Cancellation Rights, where you have entered into any contract with us online.
We will not be liable, in contract, tort (including, without limitation, negligence), pre-contract or other representations (other than fraudulent or negligent misrepresentations) or otherwise out of or in connection with the Terms for:
Nothing in the Terms shall exclude or limit our liability for death or personal injury resulting from our negligence or that of our servants, agents or employees.
SEVERABILITY
If any part of the Terms shall be deemed unlawful, void or for any reason unenforceable, then that provision shall be deemed to be severable from the Terms and shall not affect the validity and enforceability of any of the remaining provisions of the Terms.
Each provision of the Terms shall be construed as separately applying and surviving even if for any reason one or other of those provisions is held to be inapplicable or unenforceable in any circumstances.
WAIVER
No waiver by us shall be construed as a waiver of any proceeding or succeeding breach of any provision.
ENTIRE AGREEMENT
These Terms govern our relationship with you. Any changes to these Terms must be in writing and signed by both parties. You confirm that, in agreeing to accept the Terms, you have not relied on any representation save insofar as the same has expressly been made a term of these Terms and you agree that you shall have no remedy in respect of any representation. Your Statutory Rights are not affected by these terms.
LAW AND JURISDICTION
The Terms shall be governed by and construed in accordance with the laws of England and Wales and you irrevocably submit to the exclusive jurisdiction of the courts of England. Where a dispute falls within the jurisdiction of the small claims court or IPEC then you agree to submit to the jurisdiction of that court.
COMPULSORY MEDIATION
You agree where the value of your claim is higher than £5,000 that no proceedings may be instituted without first having attempted mediation and appointed a joint mediator to seek to resolve your dispute.
These are addressed in separate policies which are hereby incorporated into these Terms
INTELLECTUAL PROPERTY
You acknowledge and agree that all copyright, trademarks and all other intellectual property rights in all material or content supplied as part of the Website shall remain at all times vested in us or our licensors. You are permitted to use this material only as expressly authorised by us or our licensors.
You acknowledge and agree that the material and content contained within the Website is made available for your personal non-commercial use only and that you may (if necessary to make a Purchase) download such material and content onto only one computer hard drive for such purpose. Any other use of the material and content of the Website is strictly prohibited. You agree not to (and agree not to assist or facilitate any third party to) copy, reproduce, transmit, publish, display, distribute, commercially exploit or create derivative works of such material and content.
LAWFUL USE
The Website may be used only for lawful purposes and in a lawful manner. You agree to comply with all applicable laws, statutes and regulations regarding the Website and any transactions conducted on or through the Website.
LIMITATION AND EXCLUSION OF LIABILITY
While we will use reasonable endeavours to verify the accuracy of any information we place on the Website, we make no warranties, whether express or implied in relation to its accuracy. The Website is provided on an "as is" and "as available" basis without any representation or endorsement made and we make no warranties of any kind, whether express or implied, in relation to the Website, or any transaction that may be conducted on or through the Website including but not limited to, implied warranties of non-infringement, compatibility, security, accuracy, conditions of completeness, or any implied warranty arising from course of dealing or usage or trade.
We make no warranty that the Website will meet your requirements or will be uninterrupted, timely or error-free, that defects will be corrected, or that the site or the server that makes it available are free of viruses or bugs or represents the full functionality, accuracy, reliability of the Website. We will not be responsible or liable to you for any loss of content or material uploaded or transmitted through the Website.
To the fullest extent permissible under applicable law, we disclaim any and all warranties of any kind, whether express or implied. This does not affect your statutory rights as a consumer, nor does it affect your Contract Cancellation Rights, where you have entered into any contract with us online.
We will not be liable, in contract, tort (including, without limitation, negligence), pre-contract or other representations (other than fraudulent or negligent misrepresentations) or otherwise out of or in connection with the Terms for:
- any economic losses (including without limitation loss of revenues, profits, contracts, business or anticipated savings); or
- any loss of goodwill or reputation; or
- any special or indirect losses
Nothing in the Terms shall exclude or limit our liability for death or personal injury resulting from our negligence or that of our servants, agents or employees.
SEVERABILITY
If any part of the Terms shall be deemed unlawful, void or for any reason unenforceable, then that provision shall be deemed to be severable from the Terms and shall not affect the validity and enforceability of any of the remaining provisions of the Terms.
Each provision of the Terms shall be construed as separately applying and surviving even if for any reason one or other of those provisions is held to be inapplicable or unenforceable in any circumstances.
WAIVER
No waiver by us shall be construed as a waiver of any proceeding or succeeding breach of any provision.
ENTIRE AGREEMENT
These Terms govern our relationship with you. Any changes to these Terms must be in writing and signed by both parties. You confirm that, in agreeing to accept the Terms, you have not relied on any representation save insofar as the same has expressly been made a term of these Terms and you agree that you shall have no remedy in respect of any representation. Your Statutory Rights are not affected by these terms.
LAW AND JURISDICTION
The Terms shall be governed by and construed in accordance with the laws of England and Wales and you irrevocably submit to the exclusive jurisdiction of the courts of England. Where a dispute falls within the jurisdiction of the small claims court or IPEC then you agree to submit to the jurisdiction of that court.
COMPULSORY MEDIATION
You agree where the value of your claim is higher than £5,000 that no proceedings may be instituted without first having attempted mediation and appointed a joint mediator to seek to resolve your dispute.
Cookies
Cookies can be blocked at any time on your browser. Follow browser instructions on how to do this.
We may use cookies to show you personalised content and to track the success of marketing campaigns.
Some third party sites we use who may also set cookies during your visit to be used for remarketing purposes - in other words to show you different products and services based on what you appear to be interested in. If you'd like to opt out, please go to the Network Advertising Initiative website
We may use banner advertising from time to time. The technology behind these adverts is based on cookies. Sometimes, third parties we use also carry banner advertising. You must check with the third party provider when you access their site if you wish to disable these banner advertisements. Where you respond to our content on social media (eg X, Facebook, Instagram) then these sites may send you cookies and track your preferences. You need to contact these sites to prevent tracking.
Our website does not have the functionality to respond to Do Not Track requests.
